- 4Printing Your Booklet (Which Staples in the Middle)
When you print the booklet, check the print settings to make sure you print on both sides of the paper and flip the papers correctly for the printing to work as intended. Go to File Print. If your printer supports automatic printing on both sides, change Print One Sided to Print on Both Sides. Create a new blank document in Word. Click 'File,' then select 'Page Setup.' In the Page Setup dialogue box, set the paper size to match the size of the paper with which you intend to print your booklet. Write your booklet the same way you would any word document. One page in Word will equal one page of your booklet. From Word, click on “File” and then “Print” from the menu that appears. From the Word Print dialogue box, locate the “PDF” button in the bottom left corner of the box. Click on “PDF” and select “Create. Apr 18, 2014 A booklet can solve a lot of problems, and Word 2013 makes it very easy to create one. Hope you could follow the steps well. If not, ask your questions in the comments and we shall do our best to. Set your booklet up in MS Word, using a paper size that is half the size of a sheet of regular letter paper. By regular paper, I mean the US 8.5x11 inches size, often just called Letter, or A4, which is used in the rest of the world. In most of the world, you can simply set the page size to A5, using FilePage Setup.
About
If you want to print A4 sized pages on a home printer it's pretty straight forward. Here however, we explain the more complex process of printing a booklet on A4 or letter paper, which staples in the middle. In other words, we want each document page to take up half a physical page and get printed double sided so that we can fold and staple it in the middle with two staples.
On some printers you might figure this out, but on others you'll fail miserably. Since every printer is different, the instructions here show you how you might generate a PDF where pages are already in a 'good order', ready to simply print double sided (short edge first) on any printer that supports side-by-side printing.
![How to print a booklet in word for mac How to print a booklet in word for mac](/uploads/1/2/6/4/126469909/419447444.jpg)
Preparing Your Google Document for Booklet Printing
There are various methods, the most common is leaving your page as the default A4 portrait / letter (depending on the country) and relying on the fact that most printers and even PDF publishing should have an option to do 'multiple page' where you put two pages side-by-side. This means that you should be producing font sizes and image dimensions twice as big in dimensions than they will appear in the final output. Some will prefer to go File > Page Setup... then select A5 portrait (exactly half the size of A4) or half the size of letter and when you go to print the scale options will hopefully blow it to the right size.
Make your pages, starting with the 'front cover' on page 1, then page 2 will be the one that appears on the left after your first page turn, and so on. Make all your pages, keeping in mind each even number and the subsequent odd numbered page will appear side-by-side. Before printing, you might want to increase your number of page (use [ctrl]+[enter] for page break) so you round up to the nearest multiple of 4. Inserting page numbers (Insert > Page number > Bottom of page) to your pages will help you a lot, although unlike word you can't defer page numbers to a later page, so if you want to omit the number from the cover page put a white box over it.
Preparing your Microsoft Word for Booklet Printing
If you have Microsoft Office installed you might like to use MS Publisher instead of MS Word, as this program is much better at producing cards / booklets and shows you what page appears where. Also, watch this video first! The page size options are the same as for Google Doc, but page number you can get to start on whatever page you want.
Printing Your Booklet (Which Staples in the Middle)
Now your document is ready, hit [ctrl]+[p] and look at your options. Unless there is an easy booklet option, print A4 / letter sized PDF and enter the custom order of pages you want.
Page ordering is the tricky part. if you have just 4 pages they should be ordered: {4,1, 2,3} .... and print double sided so that when you fold in the middle you'll be able to see 1 on the 'front', 4 on the back, and 2,3 in the middle. No staple is required for 4 pages of course. What about 8 pages though?! For 8 pages you'll need {8,1, 2,7}, {6,3, 4,5}, with the second physical page placed on top of the first before you fold... then staple in the middle. As the number of pages goes up, so does the nastiness of the numbers.
Here's a guide to the order of pages you want:
Number pages: | Page order: |
4 | 4,1,2,3 |
8 | 8,1,2,7, 6,3,4,5 |
12 | 12,1,2,11, 10,3,4,9, 8,5,6,7 |
16 | 16,1,2,15, 14,3,4,13, 12,5,6,11, 10,7,8,9 |
20 | 20,1,2,19, 18,3,4,17, 16,5,6,15, 14,7,8,13, 12,9,10,11 |
24 | 24,1,2,23, 22,3,4,21, 20,5,6,19, 18,7,8,17, 16,9,10,15, 14,11,12,13 |
28 | 28,1,2,27, 26,3,4,25, 24,5,6,23, 22,7,8,21, 20,9,10,19, 18,11,12,17, 16,13,14,15 |
32 | 32,1,2,31, 30,3,4,29, 28,5,6,27, 26,7,8,25, 24,9,10,23, 22,11,12,21, 20,13,14,19, 18,15,16,17 |
36 | 36,1,2,35, 34,3,4,33, 32,5,6,31, 30,7,8,29, 28,9,10,27, 26,11,12,25, 24,13,14,23, 22,15,16,21, 20,17,18,19 |
40 | 40,1,2,39, 38,3,4,37, 36,5,6,35, 34,7,8,33, 32,9,10,31, 30,11,12,29, 28,13,14,27, 26,15,16,25, 24,17,18,23, 22,19,20,21 |
WARNING: For Google Docs it appears it wills rearrange pages in order, so a work around is to install Adobe Reader and when you hit print in Adobe Reader (or most other PDF printing apps) you should then be able to specify the page order above.
Print this to PDF and it should automatically open the PDF with your A4 or letter sized pages in weird order. Open the PDF and click print ([ctrl]+[p]) and *hopefully* your printer options include the following options you should check:
- Multiple pages: 2 pages, side-by-side (should switch to landscape automatically)
- Double sided: short edge binding
If you don't get the double sided option... your best bet is to just print pages 1-2, 5-6, 9-10 (remember, the PDFs ordering is now different from our original). Once done printing, flip them over put them back into the feed (with the blank side exposed) then and print 3-4,7-8,11-12. You'll probably stuff it up the first time with orientation, but keep trying - or keep a lookout for a 'manual flip' print option to help you a little. Consider yourself lucky if you have access to a printer that does double sided.
Large Booklets
If it's more than 40 pages (10 physical pages) then you'll have trouble stapling, and you'll need to generate your own numbers. If you use MS Word or Google Spreadsheet here's a formula you can put in the first few cells, then select the appropriate area and drag down to see the order of pages you need.
Number pages: | 12 | (round up to multiple of 4) |
Order: | Page: | Concatenated: |
1 | =IF(MOD(A3,4)=1,$B$1-((A3-1)/2),IF(MOD(A3,4)=2,A3/2,IF(MOD(A3,4)=3,(A3+1)/2,$B$1-(A3-2)/2))) | =B3 |
2 | =IF(MOD(A4,4)=1,$B$1-((A4-1)/2),IF(MOD(A4,4)=2,A4/2,IF(MOD(A4,4)=3,(A4+1)/2,$B$1-(A4-2)/2))) | =CONCATENATE(C3,',',B4) |
Rather than a staple through the middle of all pages, you could also fold each page individually, and stick that to the next folded page such that you pattern of pages would be: {4,1,2,3}, {8,5,6,7}, {12,9,10,11} ... and so on.
For this you probably don't need a formula - just repeat the pattern. But if you enjoy spreadsheet formula:
Order: | Page: | Concatenated: |
1 | =IF(MOD(A2,4)=1,A2+3,A2-1) | =B2 |
2 | =IF(MOD(A3,4)=1,A3+3,A3-1) | =CONCATENATE(C2,',',B3) |
With the latter you might cut each page down the middle fold or staple a few pages at a time - although the latter looks a bit weird since you will have multiple 'spines'.
Stapling Your Booklet
If you are lucky, you can take the pages from the printer and, without needing to reorder, fold them all as one piece down the middle. An ordinary stapler will not have the reach from the edge of your A4 paper to the middle.... so a trick is to take two staplers, open up your two staplers, and then carefully put the bottom half of one to match under the top of the other and push down. Once again, there's a good chance you'll stuff up, but that's part of the *fun*.
Best of luck!
Sincerely,
Andrew Noske
Links
- Microsoft Word tutorial: How to print a booklet - great tutorial, watch this first if using MS Word... won't help if using Google Docs though.
Retrieved from 'http://andrewnoske.com/w/index.php?title=Printing_a_booklet_which_staples_in_the_middle&oldid=551'
Making a booklet is one of those tasks that the Mac was born to do. From the very earliest days of the Mac, desktop publishing has been a big driver of its popularity and success.
From the invention of the laser printer and the development of PostScript, through the creation of QuarkXPress and Pagemaker, and later Adobe InDesign, page layout apps have been fundamental to the Mac — they’re part of its DNA, as Apple might say.
However, while QuarkXPress and InDesign are brilliant professional publishing tools, they’re overkill for those of use who just want to make a booklet, or create a poster or flyer. For those jobs, we need an InDesign alternative. Fortunately, there are quite a few around, including Apple’s own Pages.
One of the best, however, is Swift Publisher. It’s not a direct InDesign competitor, though it allows you to do many of the same things and is much easier to use. But we’re getting ahead of ourselves. If you want to make a booklet or publish an eBook, you really need to plan it first. That way you can prepare the content, gather all the text and images, and have everything ready to go when you start to lay it out.
Get a set of publishing apps
Desktop publishing made easy on Mac. Get an app that simplifies things for you with Setapp.
Plan your booklet
One of the best tools for planning any creative project is Aeon Timeline. This brilliant tool allows you to map out your project so you can see when the event takes place, how long they take, and which other events they overlap. You can use it for planning scenes in a novel, or for the process of publishing a booklet. It’s a great place to start before you even open your book layout software. Events can have notes, keywords, and images added to them, and you can link them to other documents.
Print A Book
It’s a great way to visualize a creative project — you can zoom in to see the detail and zoom out again to see an overview. And, if you use Ulysses or Scrivener to write your content, you can even synchronize projects with Aeon Timeline.
Get started with Swift Publisher
Once you’ve planned your booklet or e-book, and created the content for it, it’s time to lay it out. You could start with a blank page, but there are few things scarier when you’re laying out a booklet for the first time than staring at blank white space. Fortunately, you don’t have to. Swift Publisher has lots of templates for you to choose from. Before you choose a theme, though, it’s a good idea to gather all the resources you’re going to need in one place. That includes text, photographs, logos, and any other graphics you want to use.
If you’re struggling to find just the right images for your booklet or e-book, don’t worry, Swift Publisher has a huge library you can choose from.
Once you’ve assembled everything you need, launch Swift Publisher (download it from Setapp if you haven’t already done so). When you launch it for the first time, you’ll see a window containing tutorial videos open up. It’s a good idea to watch the videos to get a feel for how Swift Publisher works.
Now, you can choose a theme for your booklet. You’ll see from the Template Gallery that there are lots of different categories of template and examples of desktop publishing projects. Some of them, like posters and flyers, are intended for single-page documents. Others are designed to be folded leaflets. So, for our booklet, we’re going to choose Catalog.
Print A Booklet In Word
Before you start laying out your booklet, consider what size it will be. If the booklet is designed to be downloaded as a PDF, this is less important. But if you want to print it, you’ll need to make sure your layout matches the paper size. For example, the templates in the Catalog section are designed in Half Letter size. If you want to print it at A4, you’ll need to choose A4 from the panel on the right-hand side and then move and re-size the elements on the template so they fill the new page.
Here are some tips to get started laying out your booklet.
1. Add your pictures
The easiest way to add pictures is to select the image on the template that you want to replace, then click the picture icon in the left sidebar. From there you can click Photos to add a photo from that app or Custom Folder to navigate to a folder on your Mac. When you’ve found the picture you want to add, drag it onto the one you selected and it will fill the image box.
Alternatively, drag it anywhere on the page to add it to the layout, rather than replace and existing image.
2. Add text
Click in a text box on the template and select the existing text and delete it. Type or paste the text you want to add (you can see in the image above we’ve added “Port Isaac, Cornwall” to our page).To format the text, go to the toolbar at the top of the window and choose Text Styles, then pick a style. Or, if you don’t want to use a pre-created style, click the Text button and choose the font, size, color, and weight you want.
To add a new text box anywhere on the page, click the T above Editing Tools in the toolbar and pick Text Box.
![Print Print](/uploads/1/2/6/4/126469909/757305241.jpg)
3. Add more pages
If the template you’ve chosen doesn’t have enough pages for your booklet, click the ‘+’ to the left of the page thumbnails bar above the document. The new page will be blank, but you can copy elements from other pages. Template pages usually have at least two layers, visible in the layers window at the bottom of the right-hand sidebar. So, when you’re copying elements from them, remember to copy from both layers in turn.
Tip: You can add more layers by clicking the ‘+’ at the bottom of the layers window.
As you can see, creating a booklet using a publishing app like Swift Publisher is very straightforward. The key is to plan it well, and Aeon Timeline is the perfect tool for doing that. Most of all, it’s important to remember: have fun!
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How To Print A Booklet
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How To Print A Booklet In Word For Mac 2011
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